Getting Ready for Hurricane Season

In my part of the world, the end of May is time to prepare for hurricane season. That means stocking the pantry with non-perishable staples, bottled water, fresh batteries and other necessities needed to survive for days should the worse happen. It also means reviewing evacuation routes, updating contact information and making sure that the “bug-out” bag has everything we’ll need if we have to evacuate.

In my lifetime, we’ve only evacuated twice and two other times we’ve been without power for more than a day – actually a full week both times. We’ve been lucky. We also know it only takes one storm to change everything. So, each May we get ready.

There are a lot of things about hurricane season that have changed significantly since I was a child. First, instead of a static-prone transistor radio, we now have a NOAA Weather Alert radio that also has a light and can be used to recharge mobile devices. Ours has a hand crank for charging the radio – the option of last resort in our house. I also keep Hurricane Tracker for iPad on my iPad throughout the season although I don’t need a special app to receive storm updates. The National Hurricane Center distributes their scheduled forecast information via RSS and they have several Twitter accounts (@NHC_Atlantic, @NHC_Pacific and @NHC_Surge) for immediate updates.

We use Vonage as our phone service and they have a very nice roll-over feature that we put to good use. Go to your Vonage settings online and set up your mobile phone number as an alternative should your Vonage connection be cut. When that happens, calls will automatically be re-routed to your alternate mobile phone. In addition, because thunderstorms are an almost daily occurrence during the summer, we have two uninterruptible power supply (UPS) devices that protect the computer equipment from power surges and outages. In case of a lengthy power outage, everything is shut down except the modem and router and we use our mobile devices to keep up with the news and connect to family. The router and modem use a lot less energy than our other equipment and can last quite a while on the UPS’s batteries.

The last time we had a serious power outage was from Frances in 2004. We were one of the last neighborhoods brought back online so we went a week without power. It was then that I learned our disaster plan was missing one important component – entertainment. We didn’t even have a deck of cards in the house. Now there are cards, dominos and a travel Scrabble game plus the Kindle readers – with 3G for easy access to additional books.

Speaking of books, several months after that last storm, I stumbled upon The Storm Gourmet: A Guide to Creating Extraordinary Meals Without Electricity. You’d be surprised what you can do with a can of chicken! It’s made me re-think my list of pantry staples.

Severe weather in some form or another is a fact of life wherever you live. Being prepared can help make dealing with it a lot easier. And, as we’ve seen in the last few days, your preparations for disaster can help save your life. And, when the unthinkable happens, there are a lot of “neighbors” who offer their time and money to help.

>> The Salvation Army

>> The American Red Cross

 

What’s the Buzz About Drafts?

Drafts [iPhone - $2.99, iPad - $3.99] is an iOS app that could be described as the Swiss Army knife of text editors. It’s not that it has any magical text-editing skills, but rather what it can do with that text once you’ve typed it. Do you ever want to send the same status update to Facebook, Twitter and Google+ without copy/pasting? Drafts can do that.

You can also use Drafts to document your research efforts – quickly type, create and send a note to a specific Evernote notebook and email it to a cousin with two taps or even add an entry to an existing Evernote research log with one tap. There are a number of actions already included with Drafts, but creating your own customized actions is really quite simple.

Creating a customized Evernote action in Drafts.

Creating a customized Evernote action in Drafts.

In this example, I’m creating a customized action for use with Evernote. After tapping the Gear icon in the Share sidebar, I chose the Evernote Actions from the Custom Actions section of the Settings screen. This Evernote Action form appears. From here I gave my action a name, entered the Title of the Note and Notebook to be used in this action and chose the Append button. In the Template section I’ve added two text tags (not to be confused with the Evernote tags entered higher up). These text tags identify what information from Drafts I want appended to my existing Evernote note. In this example, I’m sending a date stamp – [[date]] – and the entire text of the Drafts item I’m sending – [[draft]]. You can see the other text tag options by tapping the Tag Help item. Once everything is the way I want it, I tap the Save button and I’m done.

Performing an action in Drafts.

Performing an action in Drafts.

Here you see a typed note in Drafts. After tapping the Share icon at the top of the editing screen, the Actions sidebar appears on the right. I’ll tap the destination I want (or destinations – you can send it to more than one place) and Drafts takes care of the rest.

Drafts item added to an existing Evernote note.

Drafts item added to an existing Evernote note.

Here’s what the result of that action looks like in my Henry Log note on Evernote.

I find Drafts quite useful in situations where I’m sending boilerplate text on a regular basis – like inquiry responses to email requests. With that text saved in Drafts, it’s easy to re-purpose it in any number of ways. I also use it to send updates to multiple social networks when each network’s update will be just a bit different. It’s a lot easier to send an update to Twitter, change a word or two then tap the Facebook action, change a few more words then tap email from the Drafts app than copy/paste/edit across multiple apps.

Especially when trying to fat-finger stuff on the iPhone, Drafts will quickly become your new best friend. Oh, and it supports TextExpander too, so all you have to fat-finger is a quick abbreviation or two. Yeah . . . I’m liking that a lot.

Research Essentials – Day One

Cross Creek

Day One on the iPad displaying entries for a specific day.

I have been using the Day One app [Mac, iPhone & iPad] for some time as a personal journal. It’s on my iPhone’s home screen so I can quickly capture a moment with the app’s builtin camera function. In addition to date stamping the entry, it also geotags the location and even captures the current weather at the time the entry was created. Best of all, it’s an “archival quality” editor in that it saves everything in plain text using markdown for formatting. I don’t have to worry about my entries becoming unreadable should these apps become obsolete sometime in the future.

While it’s a great personal journal, I’m beginning to discover its versatility makes it useful in any number of ways. Day One provides TextExpander [Mac & iOS] support so I can quickly add repetitive text by typing a simple abbreviation – especially handy when working on an iPhone and very useful for creating research “forms” for use in a journal entry. Here’s an example of a simple research log form template that has been saved as a TextExpander snippet. The pound sign and asterisks are markdown code used to format the plain text files.

Day One journal form

Research template form being saved as a TextExpander snippet.

Combine this with Day One’s email sharing feature and you’ve got the basis for a very nice email correspondence log for your research. Here’s how:

  1. Open a new journal entry in Day One. 
  2. Add a “correspondence” tag and surname tag(s) for this message.
  3. Type and/or use TextExpander to write the body of your message.
  4. Once finished, email the entry.
PDF export of tagged entries on an iPhone.

PDF export of tagged entries on an iPhone.

That’s it. You can use the tags to quickly find all your journal entries associated with them. You can even create a PDF document of journal entries associated with a tag or tags. (Note: this feature is only available on the iOS apps at the moment.)

It’s not just correspondence either. Use your customized research log template in TextExpander to set up a new journal item as a research log entry. Use tags to identify surnames, locations or whatever you’ll need later to collect associated entries. Each entry is created separately, but Day One’s tag and save as PDF feature can pull together a custom log in a matter of seconds. No longer do you need to manage a notebook full of paper log sheets.

Day One supports both iCloud and Dropbox for keeping your journal entries synched across all your devices. Although using Day One for research support will impact the size of your journal files, the plain text format means you aren’t eating up storage space with unnecessary proprietary code.

One last thought. Imagine finding an ancestor’s journal that not only included entries discussing her day-to-day activities, but also included her genealogical research notes. With Day One, you can leave that behind for generations yet to come.

Posthaven Adds Galleries

I can’t wait to try this out!

Posthaven galleries

Posthaven launches fast, beautiful image galleries – The Official Posthaven Posthaven.

Flickr Goes Wild!

Flickr Makeover

Yesterday Flickr introduced their site redesign along with an important announcement. All users get 1TB of photo storage and the ability to share those photos at full resolution. You can upload videos in full HD quality. The length of these videos has been upped to 3 minutes each. In addition, a new Android phone app has been released. The iPhone app was updated several weeks ago and it is impressive (review coming soon).

The Pro subscription is no longer available. Existing Pro accounts can continue to renew their subscriptions if they so desire. If a Pro account is not renewed, it will revert to a standard account. In place of the Pro account, Flickr is offering two fee-based options: Doublr which adds an additional terabyte of storage to your account and Ad-Free which removes all ads from your Flickr pages. Each of these services will cost you $49.99 a year.

For most of us, a terabyte of storage should be plenty. After all, that means more than 500,000 photos. (I’ve got just under 6,000 on Flickr at the moment.) I’ve had a pro account for so long I can’t remember what Flickr looks like with advertising, but I’m sure I could live with it to protect my images. I will continue to renew my Pro account as long as Yahoo! will let me and I will continue to recommend its use as an off-site archive for both current photos and scanned images. The social side of Flickr has always been a delight and I’m hoping to see Flickr and Tumblr working together in fun and fascinating ways very soon.

The Mission Set at Flickr

A photo set displayed after a custom header image has been added to my profile.

I am a long-time fan of Flickr as an affordable off-site archive and I’m very happy to see Yahoo! giving it the attention it deserves. If you haven’t visited Flickr recently, now would be a good time to get re-acquainted.

Journaling Your Past

We’ve all heard the quote, “Write your past for your future.” I’ve been using my Day One journal apps to capture memories along with the current events and notes related to my world.  Day One has both Mac and iOS versions of the app – all sharing the same cloud-based storage. This makes it easy for me to use my iPhone to photograph a ticket stub or brochure to go along with the related story.

All of the senses are involved in family history. The way things sound, feel, even a change in the weather helps lead you back.

~ D. G. Fulford, One Memory at a Time

My favorite inspiration is an old photo, but there are always those flash-back moments when an old song or a familiar scent brings an associated memory to mind. Having those journaling apps nearby – my iPad or iPhone is almost always within reach – makes it easy to at least jot down a couple of words before that memory fades. The rest of the story can be expanded later.

Do you have a system for capturing the stories from your past? What inspires your memories?

DIGITAL Storytelling Weekly

Lots of publishing news this week – from Google+ updates to Flipboard magazines to the rumors that Yahoo! wants to buy Tumblr. You’ll also find plenty of creative ideas. If you aren’t a subscriber, you can see this week’s edition online.

 

Thoughts on Google +

I am fascinated with the possibilities that Google + and Hangouts offer the genealogy community. And, with the new mobile apps things are getting even better. Hangouts gives us all the flexibility of Apple’s FaceTime but without the only-Apple-devices limitations. I am especially fascinated with the Communities feature and the potential they offer. Pat and Russ are the pioneers in this area with the DearMYRTLE community. There’s a lot to be learned from their examples – and their always informative Hangouts on Air.

I’ve noticed a RootsMagic Users community along with communities for African-American Genealogy, Cemetery Photography, Evidentia users and Civil War Research. I find these focused communities much more interesting than the generic genealogy or family history ones. Right now I belong to the Evernote community which is very informative, but I have to wade through a lot of things that don’t apply to my use of Evernote to find each nugget I can use. Having an Evernote in Genealogy community would put the focus closer to my needs while still being broad enough to cover any number of genealogical uses. So I built it.

If you’re using Evernote as a research tool, I hope you will join us at Evernote in Genealogy and share your experiences, tips and best practices.

I’m also looking forward to discovering even more topic-focused communities in genealogy and family history. This could get very interesting (and useful) very quickly.

 

 

Getting Organized in Flickr

I’m a big fan of Flickr. Not only is it a great place to share photos, it’s a very affordable option for a photo archive. For $25/year, you can upload all the photos you want – at their original resolution. You determine who can view any or all of them and Flickr provides some very nice tools to organize and document them. And, those images are safely tucked away in an online archive should a disaster destroy the originals stored in your home/computer.

Flickr has several methods for uploading photos to your online collection – all of them quite easy. In this article, I’m going to demonstrate the how to best use the free Flickr Uploadr desktop app [Win & Mac]. The app looks and functions the same whether you working on a Mac or a PC.

Flickr Uploader screenshot

Here you see the empty screen waiting for me to add photos. You’ll notice I’ve already connected the app to my Flickr account. I did this once and the app remembers me from then on. To add photos, I can drag and drop the files onto the uploader or click the Add button and use my system’s file manager to find the photos I want. Each one added appears as a thumbnail in the app.

Flickr Uploader screenshot

Need to rotate a photo or two? No problem. I just select its thumbnail and then click the arrow key to rotate it until it’s upright. Also visible at the top of the screen is the size of this photo batch. In this case, these 11 photos come to a total 42.3MBs. This is important for users with free Flickr accounts. Free accounts have a 300MB/month upload limit. Pro accounts don’t have a limit.

Flickr Uploader screenshot

Next I’m going to select all of the images and choose the metadata settings that will apply to all. You see the metadata fields on the right. The settings I choose will be assigned to each selected image. I’ve set the permissions level for who can see these photos, added tags (keywords) common to them all, chosen the safety level, content type and added the sets where these photos will be placed. Sets are organizational elements within Flickr. You might want to think of them as albums. I can choose the set (or sets) by clicking the plus sign in front of the title. My selections appear on the right. If there isn’t an appropriate existing set, I can create a new one by clicking the button and entering the name for the new set.

When I enter tags for my photos, I think of the keywords I would use to search for a photo such as this one. In Flickr, multi-word tags must be enclosed in quotation marks.

Flickr Uploader screenshot

Now I can select each photo individually and add the metadata unique to it – usually titles and descriptions but maybe some additional tags too. Once all this is done, I click the Upload button and the app will do the rest. If I’m uploading a large batch, it can take some time to complete. The app displays the progress as it works and lets me know when it’s finished.

I can do all these tasks from within the Flickr platform, but it’s slower when working online because I have to wait for screens to refresh. And, since my first priority is to upload the images so there’s a off-site backup of these photos, I’m often uploading “raw” (unedited) images. In those cases, I upload them as private (for my eyes only) and then change that setting once I’ve had a chance to review, edit, cleanup, delete, whatever.

Flickr is a very affordable off-site archive solution for the family historian, but that’s just the beginning. There are many useful, fascinating and fun things you can do with your photos using Flickr. Stay tuned . . .

Moving Away from Free

With the demise of the Posterous blog platform thanks to a sellout to Twitter and Google Reader’s upcoming shutdown, I’m beginning to realize how dangerous free services can be. When you are a paying customer, you have clout. If you’re not happy it’s going to impact the business’s profits and they are going to work hard to keep you – and your money – happy. In the tech world, startup services and platforms often begin with free features. They could have a plan for generating revenue – maybe with a premium service in addition to the free one – or they may just want to get popular enough to attract a buyer. Generally, we (the users) don’t have a clue what their plan is and should remain wary. Even the big guys like Google will pull the plug on a popular service like Reader when they want to point you to a different service. So what if they lose a few (thousand) free customers?

That being said, I’m a firm believer that competition and profit are great motivators. I’ve spent the $5 to reserve an account at Posthaven and I’m amazed at the effort they have made to give us Posterous users a safe alternative. The data migration effort alone was huge! As soon as the email posting and distribution features are functional, $60/year will be a small price to pay to get our family’s private “news service” up and running again. The fact that I can have 9 additional blogs as part of that price is very nice – and will likely be put to good use – but it’s knowing that the developers will do everything they can to keep the platform up, running and well-maintained that is the top of my priority list.

There’s a lot of effort underway to develop alternatives to Google Reader. I have been using the Reeder apps [Mac & iOS] and they are working hard to provide multiple alternatives for managing feed subscriptions and keeping everything in synch across the apps. They have a couple of solutions in place on the iPhone app – both of them requiring a paid subscription. Until the Mac and iPad apps are updated with alternative solutions, those apps are free in the App Store. I’ve paid the $2 to try the iPhone app with Feedbin and so far it works great. The iPhone app even lets me choose which feed service (Google’s still there for now) I want to use. Feedbin also has a web-based reader so it should soon be covering all my reading options. Feedbin’s subscription management is still a bit clunky, but I’m sure that will improve as their customer base grows. I wouldn’t be surprised to see other feed management options appearing either.

With Google out of the market, there’s money to be made in the news-reading business and I think we’re about to have a number of impressive options. Moving away from free could turn out to be a very good thing.