A Letter Archive Option

From the Gazette archives . . .

A while back there was an interesting discussion in the Technology for Genealogy group on Facebook about handling letters – scanning, transcribing and displaying them. It’s a great discussion and full of useful suggestions. Since I’m also working on a collection of letters, it’s been very helpful.

Grandpa’s letters.

My project is a collection of letters my grandfather sent my grandmother before they got married. She came to the tiny Holland, Georgia, community to teach school in 1908. There, she met my grandfather. She was only there for one year before moving on to teach at other rural schools around Georgia. For the next five years, they corresponded – and met occasionally – until he finally convinced her to marry him in 1913. He died in 1921 so these letters and a few photos are our only connection to him.

I’m slowly scanning and transcribing the letters using Keynote, Apple’s presentation graphics app, as my publishing tool. As you can see here, each page of the letter gets its own slide with both the page’s image and its transcription. I chose Keynote because it is a very flexible platform. Each slide can be treated as a separate entity to be quickly reordered or even pulled out of one presentation file and inserted into another. Slides can be duplicated for use in other projects. I can quickly export a presentation as a PDF document, an HTML slideshow or a video. I even have the ability to export each slide as an individual image file.

Currently I’m building each letter as a separate presentation file, but as this archive grows, so do my options for creating things from them. For example, I can pull out an individual slide as a graphic image to include it as a figure in another document. I can combine several letter files – like those he sent discussing a trip to Lookout Mountain – with new and old photos to build a slideshow documentary. Add some narration and that slideshow can become a video documentary.

Keynote is my presentation app of choice, but PowerPoint, Presentations (from the WordPerfect suite) and Impress (from OpenOffice) all have much the same capabilities and would all work well for this type of project. And, if you’re looking for an online archive platform for these project files, Scribd will store and display them quite nicely. You won’t get the multimedia capabilities of the online slide-sharing platforms, but your transcriptions will be searchable.

Take another look at your presentation software. You may find it has many uses for presenting your family’s history.

2 comments for “A Letter Archive Option

  1. November 4, 2012 at 10:08 pm

    Thank you for the wonderful article and ideas! I’ve inherited some letters and other documents that I will prepare as you’ve shown in this post. Since I have a PC, I think I’ll learn to use IMPRESS. Again, thank you for your help, Denise!

  2. November 5, 2012 at 11:06 am

    Denise,
    This is exactly the information I was looking for! Thank you for sharing.

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