Tag Archives: Ipad

iPad Folders

A recent upgrade to the iPad’s operating system added some very useful functionality. The Folders feature lets us collect related apps into a folder instead of having them spread across several screens. Here are a few tips to help you put folders to good use.

First, you need to know how to manage apps on your iPad screen. When you touch and hold your finger on one app icon, after a couple of seconds all the icons will start shaking and a tiny “x” appears in the top left corner of each icon. You’re now in app management mode. To delete an app from your iPad, tap the “x” on its icon. You will be prompted to confirm this is what you want to do, then the app is deleted. You can drag icons around the screen and even onto other screens to rearrange them. Once you’re finished, tap the Home button to exit app management.

Create an apps folderCreating a new folder.

Setting up folders is easy. In app management mode, drag an app icon onto another app icon. It will create a small black box with very tiny versions of each app’s icon inside it and display a stripe containing each app plus a title bar. You’re iPad will have given your folder a name, which you can change by tapping and typing. Press the Home button and you’re done.

Finished folderThe finished folder shares the Home screen with other apps.

Want to add an app to an existing folder? Again, in app management mode, just drag the app into the folder. You can even open a folder, then drag an app from it to another folder to move from one to another.

Folder collectionsA page of folders is easer to manage than multiple pages of apps.

Apps aren’t the only thing you can put in these folders. You can bookmark web pages in Safari and put them in your folders. Navigate to the page you want to access from your folder then tap the function icon in Safari’s toolbar and choose Add to Home Screen. A screenshot of your web page will be used as the icon and you can edit the title that will appear with it. Once that’s done, you can move the icon into whichever folder you want. For example, I have bookmarks to my most frequently accessed WeRelate pages stashed in my Research folder, along with the Ancestry, Diigo and Reunion apps.

Setting home screenSet a favorite site on the Home screen, then drag it into the appropriate folder to quickly access at any time.

Folders make it a lot easier to access a large number of apps. I’m down to two screens versus the four screens I had before folders were implemented. And that includes even more apps than before. It takes a little time to create a system that works for you and a little more time to adjust to it, but soon you’ll wonder how you ever survived your old system.

iPad and Notebooks: A Researcher’s Dream

The iPad is a marvelous tool for researchers. It’s lightweight and easy to carry with you yet has a nice-sized screen and the on-screen keyboard can actually be used for typing. The battery life hangs with you through those long hours in the research library and there’s room – and apps – for your research database. It is also home to one of the most impressive research notes applications I’ve ever seen.

Notebooks [iOS Universal - $8.99] will not only manage your research notes, but it will replace your research logs, todo lists and reminders. You can stash hyperlinks, web pages, images, PDF documents and any number of other files in it and find just what you need in seconds. And you can share, sync or send with just a tap. You don’t need a desktop version of the app because all your notes are synched to your desktop as text files – plain old ordinary text files that can be read by any computer. It’s simply amazing!

Notebooks Interface

Your information is organized into notes and books. Books can be nested inside other books to provide the hierarchical tree we all find familiar. Notes can be either text or sketches. Need to draw a quick family tree to define a relationship? You can do that in Notebooks. In this example, you are looking at the books and notes contained in my Family Research book. At the top of the sidebar is a Notebooks button. Tapping this will take me to the top level of my notebook. As my Family Research book grows, I can always find any item quickly using the search function at the top of the sidebar. At some point, each of the projects shown in my Projects note will be given its own book to hold notes, links, images and sources. Once a project is finished I can compact that folder or even archive it offline to free up room on my iPad.

task books

Books can be set up as task lists like the Henry Log book you see here. Notice the check mark in the book’s icon. When I add items in that book, they will appear as tasks with a functional checkbox icon describing their current status – new, in progress, completed or cancelled. Notice the blue buttons to the right of each item in the sidebar? Tap one and it will take you to that item’s information pane. Here you’ll find information like the date and time of the latest change to that item. In the case of a task item, you can include a due date for that item and Notebooks will remind you when it comes due.

Did you notice the toolbar at the top of the keyboard? As a die-hard outline fanatic, I love the tab “key” to organize my notes in an outline format. The toolbar also makes it easy to add links, images and date stamps in my notes.

task books

This shot shows you the information pane for a note. At the bottom of the pane you see icons for additional functions. The folder icon is used to move this item to a different location within Notebooks and the process icon will let you duplicate the item, email it to someone or copy the link to the item. If you would like to reference a note from another note, use this command to copy the link and then paste it into the referencing note.

Using this feature, you can set up notes to provide details about sources – both attribution details and a screen shot if you have it – then just link to your source note when you add something related to it. Think of all the possibilities from this feature alone!

Dropbox synchronizationCombine Notebooks and Dropbox and you have research nirvana! You can set up any and all parts of Notebooks to synch with your Dropbox account. Then, as you add to your notes, they are automatically saved in a Notebooks folder in Dropbox. As you can see, your hierarchy of books and notes is maintained and instantly available to you on your desktop.

One more thing . . . There’s a bookmarklet available and instructions for installing it in your Mobile Safari browser so you can easily capture online content and stash it in an appropriate book. Web pages are saved as web archive files so they can be read offline.

I’ve only touched the surface of the things you can do with Notebooks. There’s a 40-page user guide full of details, and while I’m still learning all it’s capabilities, I’m finding that just the basic functionality has helped my research and organization efforts tremendously. I spent a few minutes yesterday learning and configuring the Dropbox synchronization and those few minutes will save me untold hours of effort in the future. Who knows what the next feature I tackle will do!

GarageBand Genealogy?

Mike by ApogeeThose people lucky enough to afford an iPad2 will also be able to run the iPad versions of iMovie and GarageBand. And while GarageBand sounds more like something your grandkids blast strange music from (it is), it’s also a great tool for family historians who want to record interviews with family members or narrated tracks for a photo documentary.

Apogee makes audio add-ons for Apple’s iThings. They’re about to release a USB microphone – aptly called Mike – that will plug into your iPad and work with GarageBand to give you a very mobile recording package. There’s no pricing yet, but my guess is this is one of many accessories we’ll see adding value to iPads and other tablets.

Yes, the desktop version of GarageBand and any good mic will do all this and more. I just don’t see it sitting in the middle of a conversation at the kitchen table. Does the iPad replace your desktop? No, but it’s sure doing a lot of things – easily – that are awkward even for a laptop.

Diigo offers more research goodness

I have to admit I’ve been taking Diigo for granted lately. It’s one of those tools you use automatically and while I use it daily, my life has been so hectic that I haven’t taken the time to stop and look around for a while. As a result, I’m just learning that there are more fabulous tools to make our online research efforts even easier. You may have noticed Diigo has updated the interface to a cleaner style. That’s just the beginning. They have added features, services and applications to make an indispensable tool even better.

The Networking function works much like Twitter – you follow interesting people and receive updates when they bookmark sites. Groups have been given a much cleaner interface making it easy to navigate and find specific bookmarks. They have now created several widgets for groups including a badge, linkroll, tag roll and auto-post.

Diigo now offers two levels of premium accounts and an educators account along with the free account. All the features current Diigo users enjoy are still available. The premium accounts provide additional features like full-text search, saving images from web pages, no ads and text-only views. The basic account is $20/year and the premium account is $40/year.

Quick Note
Quick Note Mac App

Diigo’s Quick Note app [free - Mac & Chrome] offers a great way to take notes while you’re browsing web sites. This isn’t just notes about a bookmark, but notes on anything you want to grab. How many times have you wanted a note pad on your screen? Now you’ve got it! You can find it in the Mac App Store and at the Chrome Web Store.

Diigo iPad App
The Diigo iPad application in action.

The Diigo iPad app [free] presents all your bookmarks, images and notes in a well-designed interface and lets you visit each bookmark without leaving the app. In this example, I’m looking at my bookmarks tagged “Florida” and have selected the Niles’ national register bookmark. The overlay shown here appeared when I clicked the Edit button in the top right corner and allows me to edit any of the bookmark information I’ve saved. You can’t see it behind the overlay, but this is the information that appears in the work area for each selected item. Notice too that from the action menu I can open the link in the browser or mail, copy or delete it. Groups are not included in the app – yet. Hopefully it won’t be long.

If you haven’t updated your Diigo toolbar lately, do it now. Unfortunately, Safari users are still limited to a bookmarklet, but even it has been improved. Diigo continues to show the way for managing online research.

iPad 2

The new iPad was announced today and will be available March 11th. It’s faster, thinner, lighter and has cameras but that would cost you any more money or less battery. It looks quite nice. What impressed me the most though, was the new cover. Instead of a case, they have designed a protective cover for the screen (the back is now aluminum) that “snaps” on with magnets and then folds back to serve as a stand. Even better, as soon as the cover is positioned over the screen, the iPad goes to sleep and awakens as soon as you lift it. Very Cool!

iPad cover

The cover comes in several colors in both polyurethane or leather. And yes, there’s a white iPad too.

Also coming on the 11th is an iOS upgrade to version 4.3 (for all iOS things except GSM phones and early iTouches). With it comes an iPad version of iMovie ($4.99) and Garage Band ($4.99). I don’t think iMovie will work with the older iPads but I’m hoping Garage Band will. If so, I can see all kinds of iPad bands recording music!

Am I buying a new iPad? No. I’m very happy with the one I have. I’m looking forward to the Mac OSX (Lion) upgrade due out this summer. It will have a server built into it which I’m hoping will give me over the air access to files from all my iThings. We’ll see . . .

Essential iPad: Meeting Apps

The iPad is an amazing tool for meetings. Not only does it give users the opportunity to participate in virtual meetings with apps like WebEx, Go To Meeting, Adobe Connect Mobile and Fuze Meeting HD for formal meetings and webinars, but also with apps like Skype and Join Me for quick meetings on the fly. Maybe at next year’s RootsTech we’ll find people sitting in one workshop and “attending” another via their phone or tablet. Who says you can’t be in two places at one time?

Speakers already have tools that can make it easier to present. With your presentation stored on your iPhone and your iPad plugged into the projector, you can roam the stage as you talk and control your slides via wi-fi or Bluetooth from the iPhone in your hands using Conference Pad [Universal $4.99]. The slideshow is converted to PDF before it’s loaded on the iPhone – which also means it can contain more than just slides – and a $30 adapter is needed to connect the iPad to the projector. The app can even control multiple iPads connected to multiple projectors.

If you’re concerned that it might be difficult to control, take a look at the screens below – controlling iPod on top and projecting iPad on the bottom.

Conference Pad on iPod Presentation on iPod
Conference Pad on iPad

Need a teleprompter? There’s an app for that too!

Some of the large conferences have created apps for the attendees containing the schedule with maps/floor plans, speaker bios, exhibitors with links and more. Incorporating Twitter feeds and other social features help attendees connect and keep up with each other. These apps could also give remote attendees an opportunity to share some of the social side of the conference too.

Mobile devices are quickly becoming more than just a phone or book reader. Each day they offer new ways to connect and conference tools to support both speakers and attendees.

Scrapbooking for the iPad

Yes, you can scrapbook on the iPad. It has it’s limitations – the primary one being a lack of scrapping elements – but it’s still a lot of fun and, at $4.99, quite affordable.

I’m using ScrapApp [$4.99] which I chose based on reviews in the app store. I did try one other that didn’t cost – until you wanted to do anything beyond the very basics. I found it quite clunky and quickly deleted it. ScrapApp comes with a nice assortment of backgrounds and embellishments. There is no facility to add design kits and although I do have the scrapbooking gene that forces me to snap up every kit that catches my eye, I realize the iPad’s limitations keep this app from being a full-fledged scrapbooking platform.

All things considered, however, it’s still an impressive app.

ScrapApp workarea
A look at the ScrapApp work area.

This example shows a scrapbook page with three elements – background, photo and text. Right now the photo is the selected element and the pencil tab at the top of the screen is active. Touch it and you can change properties associated with the selected element like transparency, corner effects and such. Pinch in or out to resize the element or use the two fingers twist to rotate it. It’s that easy!

The top tab with the star sticker opens up the elements collections. Here’s where you can choose photos, backgrounds, shapes, embellishments and text to add to your page. The gear tab manages your albums. Notice the Layers icon on the toolbar. Yes, you can layer elements on top of others and use this icon to change that. The embellishments collection includes a couple of nice photo overlays that work much like brushes do in Photoshop. I love their effect and wish there were more.

Using the Share icon you can quickly send a page to Facebook or email and you can save both pages and entire scrapbooks to your image library. You can also print using AirPrint if you have an AirPrint-capable printer.

Will ScrapApp replace desktop scrapbooking? Not even! I see it as a quick and fun way to dress up a photo before sending it to Facebook or to punch up an iPad photo slideshow. It is a resource hog and works best when you don’t have a bunch of other apps multi-tasking at the same time. I shut down all other apps before I start scrapping. It is a fun little app and for those of us who like to scrap, it means you can take it with you. That works for me!

Read it later with Instapaper

eStyle badgeHow often has this happened to you? You’re short on time and quickly scanning your news reader for priority items when an interesting story catches your eye. It’s something you want to read, but you don’t have the time right now. So you favorite it and move on. Often, that “later” never arrives and the interesting article is forgotten.

Now you have an option that not only collects those articles you want to read later, but will pull it out of the distracting clutter surrounding it and present it to you in a beautifully formatted page. It’s called Instapaper.

Once you have registered for a free Instapaper account, you can install their bookmarklet on your browser and install their app on your iPhone/iPad, then off you go. Whenever you see an interesting article, just click on the Read Later bookmarklet and it’s sent to your Instapaper archive. You can then read those articles from your browser or device at your leisure.

Instapaper

As you see here, Instapaper gives you all kinds of options. You can print the articles or send them to your Kindle or ePub device. You can create and organize an archive of material you want to keep.

Many of those tools are also available on the iPad app, along with options for sharing all or part of an article and the ability to quickly get a definition if needed. I’ve also found that other iPad reading apps – like Reeder, Early Edition and Flipboard – include options to send an article to Instapaper.

If you find you are missing enjoyable articles because they pop up in your news reader at the wrong time, take a look at Instapaper as way to keep them nearby for a time when you can really enjoy them. I think you’ll be pleasantly surprised.

I got an e-Reader for Christmas! Now what?

Book Notes BadgeNow you need to find some great books to read. There’s a large – and growing – collection of e-books in the public domain (meaning their copyright has expired and you can get them for free). Let’s take a look at the options available to you and how you can take advantage of them.

  • Internet Archive has a huge collection of books and other texts – along with photos, videos, audio recordings and many other digital delicacies. Don’t let the front page intimidate you. Just click on Texts at the top of the page and head straight for the publications section.
  • Open Library is sponsored by Internet Archive with the goal of providing a page for every book ever published. You can help build this site by adding reviews, descriptions and even additional books. And, Open Library provides links to various editions of the books including downloads in the various e-book formats. They have recently announced a Digital Lending Library where you can check out books to read on your reader or computer (Adobe Digital Editions required). You’ll find the details and instructions at the Internet Archive Forum.
  • Project Gutenberg is the grandfather of public domain libraries. It began by offering plain text versions of classic books and continues to provide an amazing service to the reading public. There are several search options and you can browse by category, author or language. Each book has a bibliographic record and a download tab listing the available formats. This is a great place to go if you know the book you want to read, but there’s little or no description included in a book’s record so it isn’t the best browsing option.
  • Both Many Books and FeedBooks offer better browsing experiences and, in my opinion, some of the best quality e-books. Both include descriptions of the book as well as user reviews. Each offers multiple download formats. I’ve discovered several very good mysteries as well as many of my favorite classic authors here.

Check with your local public library to see if they subscribe to OverDrive. This service makes current e-books available for checkout – just like their print cousins. The service works with a growing number of devices including the Nook, Sony Reader and Kobo reader with iPhone and iPad apps on the way. Unfortunately, it does not work with the Kindle reader.

If you already have a library card, you don’t have to wait for the library to open! It’s all done online so drop in at your library’s web site to see if they offer the OverDrive service.

Device Management

Getting public domain and loaned books onto some devices can be a challenge. First, look at the user guide for your device and see how you can transfer e-book files to it. For example, both Nooks and Kindles connect to your PC using a USB cable and you can drag/drop files to the device from your computer. Just make sure you’ve downloaded the appropriate format for the device. iThings (iPad, iPod Touch and iPhone) use iTunes on the desktop to transfer stuff to the device, but there’s also the Dropbox service/app to quickly send a book to the appropriate reader. The Stanza reader app can do direct downloads from both FeedBooks and Project Gutenberg.

I’ve built an e-reading resource page with information on e-readers, book sources and more. It will be updated regularly as e-book popularity continues to grow.

It won’t take long to discover the many joys of e-reading, you’ll find that there’s plenty of great books that won’t cost you a penny. And, if you take advantage of the interactive and social features at these public domain libraries, you’ll help improve the experience for all of us. Good luck and good reading!

G-Notes: Essential iPad – Reading

For those who found an iPad under their Christmas tree, here’s a quick look at some of the reading apps, services and bookstores to get you started.

There are several different book reader apps and you will need all of them. Why? Because only the Kindle reader will read books purchased from Amazon’s Kindle store and only the Nook reader will read Barnes & Noble e-books. Yes, it’s tedious, but we’re stuck with it for now. Here’s my list of book readers:

Shades on FolioShades of the Departed magazine in Folio app.

None of these do you much good without some books to read. One of the first things you’ll want to do is download the iPad User Guide. Open the iBooks app, then click on the Store button. If you don’t see it listed, search for “iPad User Guide”. It’s a very handy reference for all things iPad.

Of course each book store wants your business – and you’ll probably give them plenty – but there are some very good public domain libraries too and they’re full of free books. You’ll find a complete list of these sources on the e-Reading resource page.

One indispensibe tool for moving books (and many other files) to and from your iPad is Dropbox. Dropbox is both a service and an app – both free – that stores files online in your personal Dropbox area. Many iPad apps are designed to accept files from Dropbox including Stanza, GoodRead and Folio.

Reading on the iPad isn’t just limited to books. You’ll want to be able to keep up with the latest news and blogs. USA Today [free] offers a delightful newspaper app with all the things you’d expect – weather, scores, stocks, crosswords – and more. If you open the app in the morning before you leave the house, today’s stories are downloaded to your iPad and you can read them offline. The interactive parts, like weather and stocks, only work when you’re online. It’s a great way to start your day. It’s not the only way. There’s a growing number of newspapers offering their content on the iPad including the Wall Street Journal and New York Times. Many of the apps are free, but you’ll need a subscription to get the content. There’s also a huge number of multimedia news sources for news and many of them are free.

For reading blogs, there are plenty of news reader apps. Reeder [$4.99] uses your Google Reader account and keeps your reading synched between the iPad and your browser. If you’re reading feeds on both your desktop and iPad, this is a good option. The Early Edition [$4.99] presents your feed content in a newspaper style design. It can import your Google Reader subscriptions but does not stay synched with Google Reader. While the Reeder app is an efficient way to manage a large number of feeds, The Early Edition is designed more to enjoy reading.

Magazines are still trying to find their way in this new medium. While a number of familiar publications offer PDF versions of their print edition, some are beginning to find ways to take advantage of the iPad’s multimedia capabilities to redefine themselves. One shining example is Gourmet Live [free]. Food lovers will delight in exploring the articles and recipes presented here. Even the advertising is fascinating – and includes great recipes!

While these apps and reading sources show how enjoyable the iPad is for reading, you’ll also find it useful as a research tool. Take advantage of your e-readers search, bookmarking, highlighting and note-taking capabilities on the growing number of journals, memoirs and local and military histories being digitized.