Kindex for Societies

Kindex Archive
A sample Kindex archive

Kindex, the online personal archive for family historians, can also give a genealogical society an affordable platform to support their membership.

Why Kindex? A Kindex archive gives your society an affordable (as in $5.00/month) platform to post family records, scanned photos and memorabilia. The image of the original record is visible and the transcribed information makes each record searchable. By posting records to Kindex, members are also creating duplicates located in off-site storage. Should anything happen to the originals, the digital duplicates will survive.

How can a society use Kindex to support their membership? One way is to provide support to members who want to create their own Kindex archive. The society can help them get set up and show them how to manage their records. While the archive is owned and controlled by the member, they can also allow collaborative access to other society members.

Another option has the society owning a Kindex archive and making it available to their members. The society builds and maintains the archive, giving each member a “family collection” section for their records. This could also be included as one of the benefits of society membership. The society also benefits as these collections increase access beyond the member’s individual collection.

The society could choose to create an archive for record donors. The society maintains the archive while giving members access to those records. Society control helps to maintain consistent transcription and indexing within the archive. It also provides all society members with access to those donated collections.

Kindex offers three levels of access. The free Kindexer account makes it possible for the user to search, browse or transcribe records in the society’s public archives. They can also collaborate on a private archive if they have received access from the archive owner. The Kindex Cloud level costs $5.00/month and gives the user a public archive along with collaboration and indexing tools. Even better, if the user indexes 20 or more records during the billing month, he/she will receive a $5.00 credit for the next billing month. The last level is the Kindex Closet. It allows the user to create a private archive. The user controls who can access the archive by inviting other users to browse, search, submit and index records. The Closet level costs $10.00/month and also offers the $5.00 credit when 20 records are indexed during the billing month.

Kindex is both affordable and easy to use. It gives societies – big and small – a way to capture, protect and preserve family history records and ephemera for future generations. To learn more, stop by the Kindex site and see for yourself.

Kindex – An Archive for All

Kindex is an online platform that offers both family researchers and genealogy societies an affordable way to build their own online archive of documents, records, letters, photos and other ephemera. A Kindex archive includes indexing tools like transcription, metadata and tagging to make finding specific items easier. As the owner of your archive on Kindex, you control who has access to your archive and what level of access each user has.

You can post PDF documents along with both JPG and PNG photos to your Kindex archive. There are a number of tools supporting batch uploads and adding metadata to a record batch. The file size limit is a generous 15MB per file. You can even invite your research cousins as “collaborators” to access, search, add and index records.

Kindex offers two plans. The Kindex Cloud and Kindex Closet. With Kindex Cloud your archive is searchable and even accessible via external search engines (Duck Duck Go, Google, Bing, etc.). There are no limits to the number of records you upload or the number of collaborators helping maintain your archive. Kindex Cloud costs a very affordable $5.00/month but with a bit of effort you can reduce that to $0. Index twenty records in your archive within the billing month and Kindex will give you a $5.00 credit for the next month. You can’t beat that kind of deal!

Kindex Closet is a private archive. Only owners and collaborators can search a Closet archive. The Closet subscription costs $10.00/month and also provides the $5.00 monthly credit for indexing twenty records within the billing month.

On either plan, there is no limit to the number of collaborators you can have in your Kindex archive.

Kindex screen

Your Kindex archive is organized into collections. You choose how you want to set up your collections. In this example you see surname collections with sub-collections to define types of records. Each collection shows how many items it contains.

Kindex item screen
A Kindex item and information panel

To view an item, click on it and Kindex will display the image along with the information panel for that item. The information panel is used to transcribe the content for this item. Click the Record Info item at the top of this panel to display the metadata panel.

Did you notice the comment box below the transcription panel? Collaborators can communicate with each other using the comments feature. There’s often a good chance that your collaborators may have more information about a particular archive item.

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Here’s where you add keywords, date, place and provenance for this item. When that is finished, click the Update Record button and you will be returned to the record screen. Once the transcription and record information has been added, change the transcription screen to Complete, then click the SAVED button and your indexing for this record is done.

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Here’s what a transcribed and indexed item looks like to a visitor. Since this a Kindex Cloud account, it’s quite likely that a research cousin will find the records you have posted. This screen shows what a record will look like to someone searching for our common ancestors.

Kindex provides one more very useful service . . . it is also very affordable off-site storage. Since I live in hurricane country, Kindex has also become part of my digital disaster plan.